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Vital Records Information System Management (VRISM)

Currently Undergoing Maintenance


Welcome

Vital Records Information System
Stakeholder Information Resource

The Tennessee Department of Health has undertaken a project to upgrade the system our state uses to maintain death, birth, marriage, and divorce records.

The project, Vital Records Information System Management (VRISM), will result in a user-friendly system that allows for electronic communication between the Tennessee Office of Vital Records and those partners who help to register vital events that occur in Tennessee. The new system will be a web-based, electronic system and will replace the predominantly manual, paper-based process currently in use.

The new system will significantly reduce the time between the occurrence and registration of vital events. State and selected local health departments have started issuing existing certificates through VRISM. Starting in October 2014, VRISM “Back Office” Field Representatives will be conducting state-wide training sessions for the County Health Department staff members who have yet to go-live with the issuance of existing certificates through VRISM. Concurrently, VRISM “Death Module” Field Representatives will begin training funeral directors, hospices, physicians, and medical examiners at selected State Parks throughout the State. The “Back Office” and “Death Module” training will continue into the first quarter of 2015. VRISM will continue to rollout training for its respective “Birth Module” and “Marriage, Divorce and Fetal Death Modules”.

This web page will serve as a source of information for the public about the progress of the VRISM project.

Email: health.vrism@tn.gov

Help Desk: 1-855-874-7686

 

Why VRISM?


For our partners in the vital records process
VRISM will provide:

User-Friendly, Electronic Access to Your Records

You will no longer have a need to purchase a separate software package.  Software, training and technical support will be provided by VRISM.  In addition, the latest version of Vital Record forms will always be available.  There will be no charge for this service; you will only need a computer with Internet access to participate. 

Fewer Errors

The system will immediately notify you of errors (including incorrect social security numbers).  This will reduce the number of records returned for correction and minimize the need for amendment processing to correct mistakes. 

Electronic Communication

The need to hand carry certificates to a medical certifier, medical examiner or county health department will be greatly reduced.  Instead, the VRISM system will transfer ownership of the record and allow you to track the progress.  When the record is complete, you will be able to sign and submit it electronically. 


For all Tennesseans
VRISM will provide:

Prompt Access to Certificates

The VRISM system will decrease the time it takes to register a vital event and increase the accuracy of the information registered.  This means that a social security check may arrive sooner, a newborn may be quickly added to a health insurance policy, a request for a passport may be submitted without delay, an insurance policy may be paid more promptly, etc

More Effective Government

VRISM will enable the State of Tennessee to more effectively address chronic health issues such as obesity, diabetes, smoking, cardiovascular disease, and infant mortality.  Government will be able to respond more quickly to a health crisis such as a pandemic or environmental hazard.  Immunization information will be distributed to the parents of newborns in a timelier manner. 

Fraud Prevention

VRISM is constructed in a way that will provide checks and balances from start to finish reducing identity theft and increasing security.



Latest News

September 17, 2014 VRISM Field Representatives are scheduled to roll out training for the “Back Office” and “Death” modules beginning in October of 2014 and continuing into 2015. Field Representatives will be visiting County Health Departments and conducting training conferences at TN State parks throughout the State for funeral directors, hospices, physicians, and medical examiners.

September 26, 2011A contract has been signed with ManTech International, Incorporated to assist the Tennessee Department of Health with the VRISM project. ManTech has implemented their vital records software product, VRVweb, in Kansas, Oklahoma, Missouri, Massachusetts, Arkansas and the United Kingdom.

March 24, 2011The Tennessee Department of Health released a Request for Proposals (RFP).  Proposals are expected to be received from several vendors of “off-the-shelf” Vital Records software.  It is anticipated that a contract will be signed with one of these vendors by late June of this year.  Implementation of the new Vital Records system will begin soon after a contract is signed.

September 21, 2010 - Tennessee Department of Health was awarded a grant from the Centers for Disease Control and Prevention (CDC).  This grant, made possible through the Prevention and Public Health Fund created by the Affordable Care Act, was instituted to strengthen public health infrastructure.  The five-year grant will be used to fund the VRISM project.  More information on the Strengthening Public Health Infrastructure for Improved Health Outcomes grant can be found on the CDC web site at http://www.cdc.gov/ostlts/foa.html



Schedule of Events

Upcoming Schedule of Events


VRISM: Death Module Roll Out


The Tennessee Office of Vital Records is pleased to announce the roll out of our new death certificate registration system. VRISM (Vital Records Information System Management) will allow funeral homes, medical certifiers and county registrars to efficiently and electronically process death certificates. Training for funeral directors, county registrars and hospice staff will begin the second week of October; furthermore, we anticipate providing instruction to as many participants as possible leading up to the November start date. The VRISM Help Desk can be reached at 1-855-874-7686.


Location

Date

Time

Paris Landing State Park

October 14th–16th

9am-11am or 1pm-3pm

Roan Mountain State Park

October 21st–23rd

9am-11am or 1pm-3pm

Fall Creek Falls State Park

November 4th–6th

9am-11am or 1pm-3pm

Montgomery Bell State Park

November 12th–14th

9am-11am or 1pm-3pm

Natchez Trace State Park

December 2nd–4th

9am-11am or 1pm-3pm

Henry Horton State Park

December 9th–11th

9am-11am or 1pm-3pm

Implementation of Issuance and Death Modules

October 2014-2015

 

Implementation of the Birth Module

TBD

 

Implementation of the Marriage, Divorce and Fetal Death Modules

TBD

 


Please RSVP via email to health.vrism@tn.gov with the time and date you would like to attend training including the user access form as an attachment.


Note: The training is not 3 days; each participant will attend one day for one 2 hour session.




Did You Know?

 

The Tennessee Office of Vital Records records more than 90,000 births every year